Everything you need to run an NDIS business
KAINDIS brings participant care, rostering, budgets, billing and compliance into one platform — purpose-built for Australian NDIS providers and the NDIS Practice Standards.
Participant management
A single, secure record for every participant — plans, goals, contacts, documents and service history in one place.
- NDIS plan details, goals and review dates
- Emergency contacts, nominees and care teams
- Document storage with self-service participant upload
- Full service history and timeline
Bookings & scheduling
Roster the right worker to the right shift, every time — with availability, conflicts and travel handled for you.
- Drag-and-drop calendar and recurring bookings
- Worker availability and double-booking prevention
- Shift acceptance, start/finish and progress notes
- Participant self-booking when you enable it
Budgets & funding
Track every participant budget against the live NDIS Price Guide so you never overspend a plan or miss a claim.
- Real-time budget tracking by support category
- Automatic pricing from the current NDIS catalogue
- Low-balance and plan-expiry alerts
- Plan-managed, self-managed and agency-managed support
Invoicing & claims
Generate compliant invoices and NDIS claim files in minutes, priced to the service date automatically.
- One-click invoice generation from delivered services
- Bulk payment-request (claims) export for the PRODA portal
- Service-date pricing with automatic re-pricing on rate changes
- Statements for plan managers and self-managed participants
Incident management
Capture, triage and escalate incidents the way the NDIS Commission expects — with reportability built in.
- Structured incident reporting and severity triage
- Reportable-incident flagging and follow-up actions
- Restrictive-practice recording
- Full audit trail from report to resolution
Compliance & quality
Stay audit-ready against the NDIS Practice Standards with worker credentials, training and document controls.
- Worker credential and certification expiry tracking
- Training records and attestations
- Care plans with structured risk assessment
- Document categories and compliance alerts
AI assistance
Kai, your built-in assistant, drafts notes and surfaces risks — always as a draft for your team to review and approve.
- Drafted progress and care notes
- Risk surveillance across participant records
- Natural-language help across the platform
- Human-in-the-loop: nothing is sent without your sign-off
Transport
Plan and cost participant transport, capture trips against funding, and keep drivers organised.
- Trip planning with pickup and drop-off zones
- Mileage and transport-support billing
- Driver assignment and trip records
Mobile for support workers
Your team works from their phone — shifts, notes, tasks and incidents, wherever care is delivered.
- View shifts and start/finish on the go
- Log progress notes and complete tasks
- Raise incidents from the field
See KAINDIS with your own data
Start free, or talk to us about migrating from your current system.